Verestro Case Study: Business Expense Management with Sparados Employee Cards
Updated: Oct 21
Business trips, software, hardware, office services: every growing technology company pays for dozens of different things each month. At Verestro, those payments were made with private cards, cash or a few shared company cards, and settling them was long and complicated.
After switching to Sparados employee cards, Verestro issues virtual business cards in seconds, sets rules and spending limits and settles invoices efficiently. According to CEO Krzysztof Drzyzga, the company saved dozens of hours of work a month. This case study shows what Verestro needed, how it uses Sparados and what changed.
Case Study at a Glance
Client: Verestro, a technology company with around 100 employees
Industry: Technology
Challenge: A long and complicated process of settling business expenses paid with private cards, cash or several shared company cards
Solution: Sparados virtual business cards issued in seconds, with rules and spending limits, individual budgets and limit requests in the app
Result: Dozens of hours of work saved a month, easier budget management and lower finance and administration costs of handling expenses
Table of Contents:
About the Client: Verestro
Verestro is a technology company with around 100 employees. Like most companies of its size, it pays for many different things: business trips, software and hardware purchases, office services and more.
Verestro uses Sparados across several teams and needs. This case study covers how the company organised everyday business expenses. You can also read how Verestro later cut international costs with the Sparados 0% Card.
The Challenge: Private Cards, Cash and Shared Company Cards
Before Sparados, settling business expenses at Verestro was a long and complicated process:
Many types of costs: business trips, software and hardware purchases, office services and other expenses.
Private cards and cash: employees often paid with their own cards or cash and had to be reimbursed.
Shared company cards: a few company cards were shared between people, which made it hard to see who paid for what.
Slow settlements: collecting documents and settling each payment took a lot of time from employees and the finance team.
“Before we started using payment cards for employees offered by Sparados, we faced many problems related to the long and complicated process of settling business expenses: for a business trip, for software or hardware purchases, for office services, etc. The payments were made with private cards, cash or several shared company cards.” – Krzysztof Drzyzga, CEO, Verestro
The Solution: Virtual Business Cards with Rules and Limits
Verestro moved business expenses to Sparados employee cards. The company now issues virtual business cards in seconds, sets up rules and spending limits and settles invoices efficiently.
How Verestro Uses the Cards
Individual marketing budgets: marketing employees use their individual marketing budget on their assigned card.
Limit increases on demand: if needed, they request a higher card limit with a single click in the Sparados app.
Rewards for internal contests: winners of internal contests receive a cash prize as funds on a virtual payment card, which can be added to Google Wallet or Apple Pay.
Gifts for customers: for the holiday season, Verestro personalised gift cards for all its customers with the company logo and wishes.
How It Works
The finance team issues a virtual card to an employee in seconds.
Rules and spending limits are set for each card.
The employee pays for business expenses with the card instead of private money or a shared card.
When more budget is needed, the employee requests a limit increase in the app with one click.
Invoices are settled efficiently, and all payments are visible in the Sparados client console.
The Results: Dozens of Hours Saved Every Month
Sparados changed how Verestro manages its business budget:
Time saved: the company saved dozens of hours of work a month.
Easier budget management: individual cards and limits make the business budget easier to manage.
Lower handling costs: the cost of handling expenses in finance and administration went down.
Simple card management: managing employees' payment cards and settling card payments became simple and intuitive.
“Sparados not only helped us save time and make it easier to manage our business budget, but also reduced the cost of handling expenses in terms of finance and administration. We certainly saved dozens of hours of work a month.” – Krzysztof Drzyzga, CEO, Verestro
“I recommend the Sparados product. Managing our employees' payment cards and settling card payments have never been so simple and intuitive. We are extremely pleased with the cooperation.” – Krzysztof Drzyzga, CEO, Verestro
Before and After Sparados
Aspect | Before Sparados | With Sparados |
Paying for expenses | Private cards, cash or a few shared company cards | Individual virtual business cards |
Getting a card | Not available on demand | Virtual card issued in seconds |
Spending control | Hard to control shared cards | Rules and spending limits for each card |
More budget | No quick way to add funds | Limit increase requested with one click in the app |
Settling invoices | Long and complicated process | Invoices settled efficiently |
Finance and admin time | Time-consuming expense handling | Dozens of hours of work saved a month |
Why Technology Companies Choose Sparados
Verestro's experience shows what Sparados offers to growing technology companies:
One card per person or purpose: no more shared cards or private money. Learn more about corporate cards and business travel cards.
Flexible budgets: limits that can be raised on request in the app.
Cards for rewards and benefits: funds on virtual cards that can be added to Apple Wallet or Google Wallet. Read how benefit cards support employee development.
Less work for finance: invoices and transactions in one place as part of expense management and billing and invoicing.
FAQ: Business Expense Management at Verestro
How did Verestro pay for business expenses before Sparados?
Payments were made with private cards, cash or several shared company cards, and settling business expenses was a long and complicated process.
What does Verestro use Sparados cards for?
For business expenses such as trips, software, hardware and office services, for individual marketing budgets, for cash prizes in internal contests and for personalised holiday gift cards for customers.
How quickly can Verestro issue a new card?
Verestro issues virtual business cards in seconds and sets up rules and spending limits for each card.
Can employees get a higher limit?
Yes. Employees can request an increase in their card's limit with a single click in the Sparados app.
How much time did Verestro save?
According to CEO Krzysztof Drzyzga, the company saved dozens of hours of work a month and reduced the finance and administration cost of handling expenses.
How is this case study different from the Verestro 0% Card story?
This case study covers how Verestro organised everyday business expenses with Sparados cards. The 0% Card case study describes how the company later removed currency conversion margins on international payments.
Simplify Business Expenses in Your Company
Verestro's story shows that replacing private cards, cash and shared company cards with individual virtual cards saves time and makes the business budget easier to manage.
Want the same in your company? Book a demo to see how Sparados works.
