GoPay Case Study: 80% Faster Business Trip Settlement with Sparados
Updated: Oct 21
At GoPay, a technology company behind mobile tickets for public transport and cultural events, expense settlements used to belong to a different era: paper invoices, lost receipts and business trips that took more time at the office than on the road.
After moving business trips, marketing costs, app testing and employee benefits to Sparados corporate cards, GoPay settles business trips 80% faster and manages all expenses from one application. This case study shows what the company needed, how it uses Sparados and what changed.
Case Study at a Glance
Client: GoPay (GoPay Sp. z o.o.), a Polish technology company that lets users buy public transport tickets and tickets to cinemas, theatres and local events on their phones
Industry: Mobile ticketing and payments
Challenge: Frequent domestic business trips, daily operating expenses and app testing settled on paper, with invoices in binders, scanned receipts and time-consuming reporting
Solution: Sparados corporate cards for business trips, marketing costs, app testing and employee benefits, managed remotely in the Sparados panel
Result: 80% faster business trip settlement, full transparency of spending and a 100% digital process
Table of Contents:
About the Client: GoPay
GoPay is a Polish technology company that enables users in many Polish cities to buy public transport tickets and tickets to cinemas, theatres and local events, all from their phones.
On a daily basis, GoPay works with many local governments and urban operators. That means an intense pace of work and frequent business trips across the country. You can follow the company on LinkedIn.
The Challenge: Paper Settlements in a Digital Company
GoPay builds mobile services, yet its own expense settlements still relied on paper. As the scale of operations grew, paper-based business trip settlements were no longer enough.
Frequent business trips: cooperation with local governments and urban operators meant regular domestic travel that had to be settled.
Daily operating expenses: besides travel, the team handled everyday business costs.
App testing: the team needed to buy tickets in its own system to test its applications.
Paperwork: invoices in binders, scanned receipts and time-consuming reporting slowed the whole process down.
For a company whose product replaces paper tickets with a phone, paper expense reports were out of step with the way the team works.
The Solution: Sparados Corporate Cards Managed Online
To gain more transparency and convenience, GoPay chose a solution that lets it work entirely online, without invoices in binders, scanning receipts or time-consuming reporting. The team uses Sparados corporate cards for:
Domestic business trips: travel costs are paid directly with the card.
Marketing costs: marketing expenses are paid and tracked in the same system.
App testing: employees buy tickets in GoPay's own system to test its applications.
Employee benefits: the cards also serve as a modern form of non-wage benefits.
How It Works
The company assigns Sparados cards to employees in seconds.
Employees pay for business trips, marketing costs or test purchases with the card.
Every transaction appears in the panel in real time.
Transactions are assigned to expense categories, so it is clear who spent money, when and on what.
Settling a business trip takes a few clicks in the app instead of paper forms.
Remote Management in the Sparados Panel
The Sparados panel gives GoPay access to all transactions in real time. The company can assign cards to employees in seconds and track expenses by category. Everything is managed remotely, from a computer, tablet or phone, without sending paper documents.
The Results: 80% Faster Business Trip Settlement
For the GoPay team, the change is not only about convenience but above all about tangible improvements:
80% faster business trip expense settlement: the whole process has been simplified and digitized. Employees no longer collect paperwork or fill out forms; a few clicks in the app are enough.
Full transparency of business expenses: all transactions are automatically assigned to the right categories, so it is clear who spent money, when and on what. This saves time for both employees and the finance department.
A fit with how a technology company works: both GoPay and Sparados operate 100% digitally, a good match for a team that values speed, automation and mobility.
Convenient employee benefits: Sparados cards also work as a flexible, fast and immediate form of non-wage benefits.
“Sparados lets us work the way we want: fast, mobile, and without unnecessary paperwork. The cards work great for both business trips and everyday work. We have everything in one place and always under control.” – Kinga Siwiecka, GoPay
Before and After Sparados
Aspect | Before Sparados | With Sparados |
Business trip settlement | Paper settlements, collecting documents and filling out forms | A few clicks in the app, 80% faster |
Invoices and receipts | Invoices in binders and scanned receipts | A fully online process |
Spending visibility | Time-consuming reporting | All transactions in real time, assigned to categories |
Expense management | Paper documents sent to the office | Remote management from a computer, tablet or phone |
Why Technology Companies Choose Sparados
GoPay's experience shows what Sparados offers to teams that work fast and digitally:
One system for many expense types: business trips, marketing, test purchases and benefits on corporate cards managed in one place.
Faster travel settlement: see our guide to business travel cards.
Control without paperwork: real-time transactions and expense categories in expense management.
Benefits on the same platform: read how benefit cards support employee development.
FAQ: Business Trip and Expense Settlement at GoPay
What does GoPay use Sparados cards for?
GoPay uses Sparados cards for domestic business trips, marketing costs, app testing (buying tickets in its own system) and employee benefits.
How much faster does GoPay settle business trips?
Business trip expense settlement at GoPay is 80% faster. Employees no longer collect paperwork or fill out forms; a few clicks in the app are enough.
How does GoPay control company spending?
In the Sparados panel the company sees all transactions in real time, assigns cards to employees in seconds and tracks expenses by category.
Can Sparados be managed remotely?
Yes. GoPay manages expenses from a computer, tablet or phone, without sending paper documents.
Can Sparados cards be used for employee benefits?
Yes. GoPay also uses Sparados cards as a flexible, fast and immediate form of non-wage benefits.
Move Your Expense Settlements Online
GoPay's story shows that a digital company does not need paper expense reports. With Sparados cards, business trips, marketing costs, test purchases and benefits are settled in one app, quickly and transparently.
Want to settle business trips faster? Book a demo to see how Sparados works.
