Security companies

With Sparados, employees no longer need to rely on pro forma invoices because each person making purchases has their own payment card. Instead of going through an administrator for every expense, they can pay directly within their assigned limit. Invoices are simply scanned through the mobile app and go straight to accountants for reconciliation. This eliminates long chains of approvals and removes the finance team from the payment stage, making the entire process significantly faster.Key Advantages:Elimination of pro forma invoices and process automationTransactions are recorded automatically in the platform. Purchases can be made directly without supporting documents, reducing delays and workload.Direct employee payments with controlEach employee has a virtual card with a predefined limit. They can handle company expenses themselves, while scanned invoices flow directly to accounting for real-time tracking.Instant issuance of virtual cardsVirtual cards can be issued immediately with configurable spending limits and categories. This speeds up purchasing and ensures budgetary control.Faster and more transparent purchasingSmart limits and categories streamline operations and provide clear oversight of expenditures.Lower costs and reduced paperworkBy removing unnecessary documentation and manual approvals, Sparados reduces administrative effort and operational costs, especially for restocking IT and security equipment.Check out the success story of our client from the security industry: Case Study Hunters

Sparados removes pro forma invoices by giving each employee their own virtual payment card with predefined limits. Instead of going to an administrator for every expense, employees can pay suppliers directly. The transaction is logged automatically in the platform, and the invoice is scanned through the mobile app and sent straight to accounting.This automation eliminates manual approvals and bank transfers, speeds up purchasing, and ensures that every expense is tracked in real time. As a result, security companies no longer need pro forma invoices to authorize payments, which reduces delays, lowers administrative workload, and makes operations far more efficient.

Stronger security: Your real card number stays hidden. If the virtual card is compromised, you can simply close it and your main account remains untouched.Spending control: You decide limits, expiration dates, or even make it single-use. That stops unwanted repeat charges and keeps your budget in check.Easy to stop payments: Perfect for subscriptions. If you don’t want to continue, just delete the virtual card and the merchant can’t charge you anymore.Safer than bank transfers (IBAN): With a Sparados card, you have chargeback rights and buyer protection. If something goes wrong with a purchase, you can dispute the payment and get your money back. Once money is sent by IBAN transfer, it’s final and much harder to recover.

Sparados gives you budget control right at the card level, almost like having a “pause/play” button for your money. Here’s how it works in practice:Instant limits: You can set spending caps on each virtual card (daily, monthly, or total). Transactions beyond that are blocked immediately.Category or merchant rules: Cards can be restricted to a single store or subscription, so money can’t leak elsewhere.One-time or short-lived cards: If you only want a card to last for one purchase or a weekend trip, you can set an expiration and the card will be closed automatically.Live notifications: Every payment triggers an instant alert, so you see what’s happening with your balance in real time.Easy freeze/delete: If you don’t want a charge to go through anymore (for example a subscription renewal), you can close the card before it hits your account.Custom grouping: Cards can also be added to special groups such as departments, segments, or category groups. This makes it possible to align our system with your company hierarchy, giving you clearer visibility and control at every level.All of this combines into a system where you don’t just track your budget after the fact - you actively shape it while spending.

Sparados helps security companies cut costs and speed up purchasing by replacing pro forma invoices with employee virtual cards. Each worker pays suppliers directly within set limits, invoices are scanned in the app, and transactions flow straight to accounting. This automation removes manual approvals, reduces paperwork, and makes operations faster and more transparent. Built-in controls such as spending caps, merchant rules, instant freeze, and grouping by departments ensure real-time oversight and stronger security than traditional IBAN transfers. See how it works in our client user story.