Faster, simpler, without errors: managing expenses with Sparados in HUNTERS

Daily field operations in a security company involve not just client safety, but also real-time expense management. HUNTERS faced a challenge: cash advances, paper settlements, and pro forma invoices slowed down team operations. Thanks to Sparados, everything changed in a matter of seconds.

Why was simplifying financial management necessary?

HUNTERS' employees travel all over Poland, completing assignments in various locations. Traditional accounting methods were time-consuming: using cash advances, pro forma invoices, and manually compiling receipts slowed down accounting processes. The need for employees to pay for expenses out of pocket and wait for reimbursement slowed down field operations and was a burden on both employees and the accounting department.Dlaczego uproszczenie zarządzania finansami było konieczne?

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How did implementing Sparados change daily work?

HUNTERS introduced virtual Sparados employee cards that allow funds to be allocated in seconds and eliminate the need for cash advances or pro forma invoices. Admins can activate an automatic document sending function to the accounting system, and all receipts and invoices go directly to a dedicated email address. The integration with Apple Pay and Google Pay enables employees to pay without physical cards, anytime and anywhere.

Immediate Results

• Instant access to funds: Employees get real-time access to money, which speeds up the completion of field assignments.

• Full control over spending: The administrative panel allows for monitoring transactions, setting limits, and blocking cards if needed.

• Automation of accounting documents: Invoices and receipts are automatically sent to accounting systems, which significantly shortens the time it takes to close the books.

• Secure and convenient payments: Employees can use virtual cards on their phones, without needing a physical card.

  
  

"Thanks to Sparados, our field operations have become smoother and faster. The automatic sending of documents to accounting is a huge convenience. We no longer have to forward invoices manually. This is a real time-saver for the whole team," says Michał Nowak, Director at Hunters Sp. z o.o.

Final Outcome

Sparados not only simplified expense management in the field but also introduced full automation and control over HUNTERS' financial processes. As a result, the company saves time, reduces operational costs, and allows employees to focus on what's most important: ensuring client safety.