Billing and Invoicing

With Sparados, the entire workflow — from submitting an invoice to settling it — is shortened and accelerated at every stage. On average, the process is 1.7× faster compared to traditional methods.Users can send invoices and receipts immediately after a transaction—either via a dedicated email address assigned to them or through the mobile app.Files are automatically matched to the correct transaction, converted into PDF format, and instantly visible in the system.They are then routed directly to the accounting or administrative team for quick approval.Once approved, the transactions with all attachments are seamlessly transferred into integrated accounting systems (including Saldeo, InFakt, Comarch Optima, InsERT).Check out how to integrate Sparados with account system.

Every uploaded file (whether sent via email or the mobile app) is automatically assigned to the correct transaction and converted into a standardized PDF format.The accounting or administrative team can access them directly from the Sparados web panel, where transactions and attached documents are clearly organized and searchable.Since everything is stored in one place, there’s no need to chase paper documents or dig through emails - the accounting team always has real-time access to all invoices and receipts.Additionally, once expenses are approved, the documents are synchronized with integrated accounting systems (e.g., Saldeo, InFakt, Comarch Optima, InsERT), ensuring a smooth flow of data without manual re-entry.

Yes. Both users and administrators can assign invoices and transactions to cost centers in Sparados:Users can add a custom description to each transaction or invoice, making it easy to track costs by project, team, or department.Administrators can assign special labels to company cards. All transactions made with a labeled card will automatically include that information in the transaction details. This is especially useful if you want to divide spending by department or business unit.You can read more about this feature in the official guide here: Assigning labels to cards.

Sparados streamlines the entire settlement workflow and keeps employees informed at every step:Fast submission – Employees can instantly forward invoices and receipts via email or upload them in the mobile app right after a purchase.Automatic processing – Files are automatically matched to the right transaction, converted into PDF format, and made available in the system without manual work.Real-time notifications – Employees receive alerts when their expense is approved or if additional information is required, reducing back-and-forth communication.Accelerated approval – The accounting or administrative team can review, approve, and settle expenses in one place. On average, this shortens the entire process by 1.7× compared to traditional methods.Seamless integration – Once approved, expenses flow directly into connected accounting systems (e.g., Saldeo, InFakt, Comarch Optima, InsERT), ensuring fast and accurate settlement.

Yes. Employees can upload travel receipts (hotels, taxis, meals, fuel) via the mobile app, and Sparados automatically links them to the right transaction. Expenses can be tagged to cost centers, quickly approved by accounting, and seamlessly exported to integrated systems. Employees also receive status notifications, making travel settlements fast and transparent.