Document Exchange on the Sparados Portal
Updated: Jul 2, 2025
The Sparados platform provides a modern, secure, and fully automated environment for document exchange between employers, HR departments, and employees – all handled directly within the platform, without the need for external tools or email.
Whether you're sending a new internal policy, an employment contract, an annex, or documents requiring a signature – Sparados enables convenient, fast, and GDPR-compliant employee document management and delivery.
Thanks to the built-in notification system, recipients are immediately informed of any new document, and the entire process – from sending, through verification, to signature – can be tracked in one place, with no risk of data loss or delays.
Sparados offers digital convenience, security, and full control over documents – anytime and from anywhere.
This step-by-step guide will show you how to upload a document, what information is required, and which file formats are supported.
Adding a file from the admin panel for a new user:
From the main menu, select the DOCUMENTS tab. There, you’ll find the complete history of documents and the option to upload a new file.
To add a new document, click the ADD NEW DOCUMENT button located in the top right corner of the page.
You will be redirected to a form where you need to fill in the required information:
Full name of the recipient,
Phone number,
Email address,
Title, description of the document (optional), and the document file itself:
Once saved, the document will appear in the DOCUMENTS tab, sorted by the corresponding date and marked with the appropriate icon indicating whether it relates to an employee or a corporation.
What files are approved?
Accepted formats of files: .pdf .doc .docx .xls .xlsx .jpg .jpeg .png and maximum file size is 15MB.
You can upload up to 5 files at a time.
If the file exceeds this size limit or is in an unsupported format, the system will display an error message and the document will not be uploaded.
Authentication:
After receiving the email, the user must register on the platform by setting a password and confirming their phone number.
A four-digit code received via SMS will be required to finalize the registration.
To access their documents, the user must provide a six-digit code sent via email.
Adding a file from the admin panel for an existing user:
When adding documents for an already existing user, you need to select them from the list. They will not need to confirm their email address or phone number. The document will be ready for download directly from the email message.
Adding a file by the user:
Documents can also be added by the user themselves via the web application. After clicking the envelope icon in the top right corner, the user will be redirected to their documents section, where they can also upload a new document.
All previously uploaded documents are displayed here, along with the option to add a new one by clicking "Add new document."
The user will need to enter a title and description for the file being uploaded.
Check out other sparados guides about generating documents:
