How to integrate Sparados with your accounting system?
Updated: Dec 15, 2025
Receive receipts and invoices directly in your accounting system by sending them to a dedicated email address. This new feature lets you integrate with systems such as Saldeo, InFakt, Comarch Optima, InsERT, and many others that support receiving invoices via email.
The following guide shows how to enable this mechanism:
Go to Settings
A new Settings tab has appeared in the upper-right corner. To configure the integration with your accounting system, open that tab.
Select Receiving invoices and receipts
Fill in the details
Select your accounting system (Saldeo, Comarch Optima, InFakt, Insert, or Custom)
Enter the dedicated email address found in your current accounting system*
The system will automatically set the email subject line according to the selected accounting system.If you're using a custom system, you can manually configure the subject line using the variables below:
%YYYY% – transaction year
%MM% – month
%DD% – day
%HH% – hour
%mm% – minute
%transaction_id% – transaction ID
%user_id% – user ID
Example: Invoice %transaction_id% from %YYYY%-%MM%-%DD%
Choose when the email with a new document should be sent:
After the user uploads a receipt or invoice (transaction status: "Pending approval")or
After the document is approved by an administrator (transaction status: "Ready for export")
*If you select Saldeo, you must also enter the assigned PIN code
Some accounting systems may require you to add the sender's email address to a trusted senders list (whitelist).
**NOTE
Only CorporationAdmin and CorporationManager have access to change settings in the admin panel. CorporationUser has view-only access to the settings.
If you're having trouble finding the correct email address, the following links may be helpful:
Comarch Optima:
Insert:
Learn more:
