How to Register a Company in the Sparados System?
- Justyna Mazurek
- 6 days ago
- 4 min read
If your company is looking to digitize its finances, automate expense accounting, and regain full control of its budget, the Sparados platform is the perfect solution. This modern fintech system allows for the rapid issuance of virtual employee cards, precise transaction limits, integration of accounting documents, and real-time expense tracking.
To benefit from these advanced features, you must complete a mandatory business identity verification process known as KYB (Know Your Business).
This complete guide will guide you step-by-step through the entire process. You'll learn what documents you need to prepare and how the registration process works.
What is KYB?
KYB (Know Your Business) is a key data verification procedure for users who want to create a business account in the Sparados expense management system.
Successful completion of the KYB process is a necessary requirement for the full opening and activation of a corporate account, and therefore for the use of virtual cards, automated settlements and other platform benefits.
In our guide, we will discuss the KYB verification procedure at Sparados step by step , which requires the preparation of the necessary documents by company representatives and takes about 10-15 minutes.
What is the purpose of KYB verification at Sparados?
KYB (Know Your Business) verification is necessary to enable legal entities to manage their company's expenses and operational finances in the Sparados system.
With a Sparados business account, you can instantly issue virtual payment cards for employees and contractors, define precise spending limits and categories (e.g., for fuel, hotels, or meals), track expenses in real time , and automate invoice and receipt processing. This allows your company to effectively manage financial processes and eliminate paperwork.
During the KYB process, the legal entity provides us with the required list of documents (primarily regarding representatives), which are carefully checked by us to confirm identity and authorization to use Sparados services.
Registering a company in the Sparados system step by step
You can begin registering your company in the Sparados system by clicking the dedicated link or the registration button on our website. On the registration page, you'll find the information necessary to begin KYB verification.
1. Preparation of necessary documents
Before you start registration, make sure you have the following documents ready for the people representing the company (e.g. President, Management Board Member, Proxy):
Required documents:
Identification document: ID card, passport or residence card.
Selfie: A selfie photo taken with this ID.
Optional company documents:
Although they are optional, they are worth having on hand as they can be helpful in the verification process:
Complete set of company registration documents.
Document confirming the registered office address.
A document confirming the person designated to represent you.
Copy of license (if required for your industry).
2. Starting the registration process
Step 1: Go to the registration page and select the website language: Polish or English.
Step 2: Begin verification. After clicking the "Begin Registration" button, start the business customer verification process.
3. Completing the form and verification
Step 3: Complete the questionnaire. Follow the on-screen instructions, completing all required fields on the registration form.
Step 4: Upload your documents. During the process, you will be asked to upload the required documents (ID and a selfie of your representative(s)) that you prepared in advance.
4. Completion and waiting for contact
Once you have successfully completed all fields and submitted your documents, you should see a confirmation screen.
Step 5: Wait for verification. Your documents are now being verified by Sparados . After the registration questionnaire has been verified and analyzed, you will receive a response via email summarizing the verification decision. This may take up to 48 hours .
If you do not receive a response to our email, please expect telephone contact from the following people:
Michał Stachera (CEO) or Weronika Dawdzka (Finance).
Sparados benefits and features for businesses
1. Automation and time saving
Accounting automation: The system automatically links card transactions with invoices and receipts. Employees scan the document (receipt, invoice) using the mobile app, and the system automatically sends the data to accounting. Banking integration with KSeF is also available, making it easier for companies to link e-invoices with statements.
Eliminate paperwork: Scanned documents are automatically converted and linked to the appropriate transaction, reducing manual data entry and the problem of lost invoices (e.g. in the transportation industry).
Faster settlements: The finance department has immediate access to all complete, digital records, accelerating the month-end closing cycle. It's estimated that companies save thousands every month thanks to automation.
2. Expenditure control and security
Virtual company cards: Possibility to instantly issue virtual company cards (in PLN, EUR, USD) to employees.
Precise limits: Possibility to conveniently set individual limits on the card and precisely define the types of transactions allowed (MCC limits, i.e. merchant categories).
Real-time visibility: Managers have real-time visibility into the relationship between transactions and invoices, ensuring full control over operational expenses.
3. Modern employee benefits
Lunch Cards: Sparados offers lunch cards in Poland, a modern benefit. They are limited to catering outlets (thanks to MCC codes) and can save you money on social security contributions (up to PLN 450 per month per employee).
4. Personalization (Your Company Branding)
Brand enhancement (White Label): The Sparados platform allows you to customize the appearance of elements to match your company's corporate identity:
Placing your company logo on a virtual card .
Personalization of the employee card collection page (logo, colors, layout).
Publishing the employee portal on your own company domain .
5. Price competitiveness
Fee model: Sparados often uses a per-account/per-user fee model rather than a per-card fee model, making it one of the cheaper solutions on the market compared to traditional banks or other fintech platforms.
By registering your company with Sparados, you gain fast business payments, fully automated expense accounting , and tight budget control in one personalized system. Take matters into your own hands and register your company today!
