Wycieczkomat: Safe and fast payments worldwide while travelling

Wycieczkomat is a company that has specialised in organising school trips both in Poland and abroad for many years. Each season brings hundreds of trips, thousands of students and parents. Behind the scenes, there is logistics, coordination with trip leaders, guides, accommodations, and transportation. Although most costs are planned and paid in advance, situations that require quick action may arise during the trip, especially when it comes to ensuring a safe and successful trip with children. In such moments, flexibility and access to proven tools are key.

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Therefore, the Wycieczkomat team decided to use Sparados and revolutionise their processes. Today, tour managers receive their virtual company card from the company that can be used anywhere. It works well, for example, when you need to pay for an additional ticket, a reservation or local transport that was not planned.

"We needed something efficient and modern for us to act quickly when something unexpected happens." says Adam [Support, Wycieczkomat].

Sparados cards make it possible to quickly top up funds exactly when needed, without transfers, unnecessary formalities, waiting, and regardless of location. Crucially, each transaction appears immediately in the system, giving the panel administrator full control over expenses and real-time insight into settlements.

"In the event of unforeseen expenses, such as an urgent need for additional tickets, all it takes is a few clicks and the card is topped up. No phone calls, no stress." adds Adam [Support, Wycieczkomat].

Even though most of the costs associated with organising a trip are covered in advance, it is these individual, dynamic expenses that tend to be the most stressful. Thanks to Sparados, Wycieczkomat has gained flexibility, which is important in moments that require immediate decisions.

What has changed since Sparados was implemented?

• Tour guides can pay for unexpected expenses without involving bank transfers.

• Top-ups are instant and work immediately, even abroad.

• All transactions are visible in the system immediately, without the need for additional descriptions or reports and the accounting department works with up-to-date data, without delays.

• Cards are universal and work in stationary locations, online and abroad.

‘Finally, I don't have to collect receipts from the tour guide who has just returned from a trip. I already have everything in the system,’ sums up [Anna, Wycieczkomat].

For a travel company that works with children, teenagers, schools and has a lot of logistical responsibility, it is extremely valuable to have a plan B. Sparados has become not only a financial tool for Wycieczkomat, but also a daily support and supplement, the comfort of work, less stress and greater flexibility of the entire team.